BCOA Board Meeting Minutes

December 1, 2001

Carmel , California

Meeting was called to order by Vice President Barbara O’Neill at 9:15 AM on Saturday, December 1, 2001 .  Board members in attendance were Barbara O’Neill, Kathleen Kapaun, Kathryn Wright, Steve Gross, Karen Mays, Prudence Hlatky, Christine Bradley, Karen Staudt-Cartabona and Lydia Pruett. Shen Smith, KC Artley and Maureen Bardwell were absent for personal reasons.
Minutes of the August 22, 2001 Board Meeting: There was no motion recorded to approve the membership applications that had their 2nd readings at this meeting. Kathleen Kapaun moved that these applications be accepted, seconded by Christine Bradley. MOTION PASSED. The address for the Deneen family was omitted from the minutes. The address is 8470 Caraway CT , Orlando FL , 32819 . There was a correction on the AKC Delegate’s report on page 2.  Delete the sentence that reads “The AKC Board is pursuing a relationship with commercial breeders in hopes of encouraging better breeding and welfare practices.” Replace it with “Our CEO announced that since AKC breeders are unable to fill the demand for pet puppies, the AKC Board is looking into a way to pursue a relationship with commercial breeders in hopes of encouraging better breeding and welfare practices.” Kathryn Wright moved that the minutes be approved as corrected, seconded by Prudence Hlatky. MOTION PASSED.
Recording Secretary’s Report: The board was made aware that because BCOA does not have it’s own database, the Borzoi Connection mailing list was used to send out the revised ballots for the position of Region 5 Governor. The Recording Secretary will verify the names on the list and make sure that the tabulator has the correct membership list prior to the ballots being tabulated. Steve Gross made a motion that Lydia purchase and maintain a database that will be used strictly to maintain the BCOA mailing list. The database needs to be able to sort by region, zip codes, membership date and be able to create mailing labels. The motion was seconded by Prudence Hlatky. MOTION PASSED. Steve Gross moved that Lydia purchase a tape recorder for the Recording Secretary to use for the BCOA minutes, seconded by Karen Staudt-Cartabona. MOTION PASSED. Nominations will begin in the fall of 2002 for the 2005/6 National Specialty ballot process. The results need to be compiled by the 2003 Reno , NV Specialty. Trophy Supported Entries: A request for a TSE with the Silver State Kennel Club in Las Vegas , Nevada on April 7, 2002 with Janet Adams as Chair and Jerry Moore judging Sweeps was approved by ballot. A request for a TSE with the Plum Creek Kennel Club in Denver, Colorado on February 15, 2002, with Susan Mallonee as Chair and Dorothy MacDonald as judge was approved by email vote. A request for a TSE with the Windham County Kennel Club on May 12, 2002 was received. A request for a TSE with the Classic City Kennel Club in Athens, GA on May 4, 2002 was received. Karen Staudt-Cartabona moved to approve these TSE requests, seconded by Steve Gross. MOTION PASSED. The application for a BCOA Trophy Supported Entry will be removed from the BCOA website. The TSE guidelines will be updated to include Veteran Sweeps information, a list of the Regional Governors and instructions to contact the Regional Governor for the application. The Governor’s will send hardcopies of the guidelines when they send out the applications. The Secretary‘s will contact the Regional Governor if they receive an application directly, to make sure that the Governor is aware of it. Christine Bradley moved that the TSE application be available from the Regional Governors and that updated guidelines will remain on the BCOA website. The motion was seconded by Steve Gross. MOTION PASSED. Kathryn Wright moved that effective 1/1/2002 , no TSE’s will be approved without a complete BCOA application. The motion was seconded by Karen Staudt-Cartabona. MOTION PASSED. Kathleen Kapaun moved that the TSE application be revised to include approved BCOA Sweepstakes classes, seconded by Kathryn Wright. MOTION PASSED. Karen Staudt-Cartabona moved that the Regional Governor’s will form an ad hoc TSE committee to review the TSE application and guidelines. Christine Bradley will chair the committee and compile all the recommendations (Regional Governors need to send these to Christine within 30 days). Barbara O’Neill will update the forms with the committee’s recommendations. Prudence Hlatky seconded the motion. MOTION PASSED. Barbara will have stationery and note cards printed in blue ink, with the new logo. These will be sent to all the board members. A BCOA Mentor application was received from Robin Riel. Prudence moved that the application be approved, seconded by Steve Gross. MOTION PASSED. A resignation letter was received from Barbara Yoon from her position as Chair of the BCOA Ways and Means committee, Archives and the Health Ways and Means. This issue was tabled until our next Board meeting in hopes that she will reconsider. Karen Mays moved that the Recording Secretary’s report be accepted, seconded by Kathleen Kapaun.
Membership Applications:
2nd Readings: Kristen L.Boro, J.Robert & Edna Black, Diane Bracuto, Charles, Valerie, Bryce &  Kaitlin Deneen, Anneene Miller, Bunny Kelley, Carolyn Meyer, Patrick Roach. As no correspondence was received on any of these applicants Kathleen Kapaun moved that these applications be accepted into membership, seconded by Christine Bradley. MOTION PASSED.
1st Readings :  All correspondence regarding these new applicants should be directed to the Recording Secretary, Lydia Pruett. Randi Boysen-Carl: 11969 Calle Trucksess, Ranch San Diego , CA 92019 . Sponsored by Lorrie Scott & Leslie Henderson. Pamela L.Cross: 1985 Jim McCarter Rd , Clover , SC 29710 . Sponsored by Tammy Ream & Marilyn Lockhart. Ralph Jamison: 129 Buck Rd , Glassboro , NJ 08028 . Sponsored by G.Ariel Duncan & Joy Windle. Nancy Nichols & Carl Reinhart: 19312 Fisher Lane , Santa Ana , CA 92705 . Sponsored by Katherine & James Wright and Laurie Kasowski. Tonja Osborn: 337 120 Ave Acr#3, Carlisle , IA 50047 . Sponsored by Susan Weinkein & Dawn Tracy. George & Nancy Snook: 304 S Twyckenham Dr , South Bend , IN 46615 . Sponsored by Nancy Reimer and KC Artley. Kenneth H. Terry: 149 Rutgers St , Rochester , NY 14607 . Sponsored by KC Artley & Patricia Hardy. Gayle Thear: 4737 Waterfall Dr , Macungie , PA 18062 . Sponsored by Leslie W. Carroll & Joy Windle. Megan Weller: 11 Elm Ave , Wilmington , DE 19805 . Sponsored by Roy Silguero & Dee Burkholder.
Corresponding Secretary’s Report:  A complete report was submitted detailing all correspondence since the last Board meeting. A  thank you letter was received from Gary Nash for sending him to the AKC Canine Health Foundation Conference.  Karen Mays read a letter from AKC asking parent clubs to support their position against purchasing dogs from auctions. Karen will give a copy of this letter to Maureen Bardwell to send to all Borzoi Rescue organizations. It should also be scanned and placed on the BCOA website. A copy of fundraising ideas was received from AKC Canine Health Foundation. Karen will send it to Ginger Jones to see if any of the ideas can be used by our Health Committee. Kathleen Kapaun moved to approve the Corresponding Secretary’s report, seconded by Karen Staudt-Cartabona.
Treasurer’s Report: A copy of the Treasurer’s report is attached to these minutes. An email addendum from KC was received and read at the meeting. KC requested that BCOA pay the remaining $3,200 of the amount pledged to the AKC Canine Health Foundation out of BCOA Health funds. Prudence moved that this be done, seconded by Karen Mays. MOTION PASSED.  Kathleen Kapaun moved that effective immediately all NSF checks written to BCOA be assessed a $20.00 penalty and that this be added to dues notices in the future. The motion was seconded by Steve Gross. MOTION PASSED. There was a discussion regarding the number of members that had not paid their 2002 dues yet. The regional Governors agreed to send reminder postcards to the members in their regions that had not paid yet, and to include the information about the NSF charge. KC will need to provide the Governors with a list of the people in their region that had not yet paid. Steve Gross moved to accept the Treasurer’s report, seconded by Kathryn Wright. MOTION PASSED.
AKC Delegate’s Report: A copy of the Delegate’s report is attached. Prudence moved that we direct Karen to vote for the 3 nominated candidates for the AKC Board, seconded by Christine Bradley. MOTION PASSED. Steve Gross moved that the AKC Delegate’s report be accepted, seconded by Karen Mays. MOTION PASSED.
Regional Governor’s Reports: Reports were received from all the Governors. Copies are attached to the minutes. Kathryn Wright added that the PVBC will have a conflict with the BCOA 2004 Centennial Show if it ends up being scheduled on the 3rd weekend of April and they will re-schedule their spring TSE to suit. The Board is appreciative of their flexibility! Since the Regional reports will now be mailed with the minutes instead of published in the Aristocrat, the Governor’s should limit their reports to approximately one page of 10 point font. The exception would be topics that are also covered in other areas of the minutes. Steve Gross moved to accept the Regional reports, seconded by Christine Bradley. MOTION PASSED.
Committee Reports:  Copies of the reports received are attached to the minutes.

Annual Awards – no report received. Annual Versatility Awards and Versatility Hall of Fame – report received from Karen Ackerman. Christine Bradley is asking for suggestions for further additions/changes to the versatility awards. Conformation Championship Medals – no report received. Club Archives – Barbara Yoon reported that there had been no activity. Club Historian – no report received. Club Inventory/Medals – report received from Tom Carroll. Club Education – no report received. BCOA Website – no report received. There was discussion regarding the Picture of the Day hosting. A Borzoi News list member had indicated that he might have bandwidth available. A motion was made by Karen Mays that the feature be changed to the Picture of the Week and to approve the cost of $14.95 per month if the hosting offer does not work out. The motion was seconded by Karen Staudt-Cartabona. MOTION PASSED.  The Board requested that the BCOA President Shen Smith appoint someone to promote the breeder ads on the BCOA website. Gazette Columnist – no report received. Color Committee – no report received. Constitution Committee- no report received. Futurity – Report received from Kathleen Kapaun. Health Committee – report received from Virginia Jones. Lydia will ask Ginger Jones to submit a proposal for her Binder fundraising idea so that the Board can determine if it is a viable fundraising project. The Board discussed the AKC/CHF Health Registry program. Kathryn Wright moved that the Board encourage Dr Nash, along with Dr Avant, to pursue the possibility of incorporating the BCOA Health Registry into this program. Karen Staudt-Cartabona seconded the motion. MOTION PASSED.   Kathryn Wright moved to approve the suggestion from Barbara Yoon to use the pewter Borzoi heads as a gift for those that donate $50.00 or more to Borzoi Health. The motion was seconded by Kathleen Kapaun. MOTION PASSED. Incorporation Committee – report received from Michelle Lucky-Rowton. The Board discussed the report and decided to table it to the March Board meeting as we will need answers to some of our questions prior to making a decision. There needs to be a discussion between the Borzoi Connection and BCOA to see how this would affect both entities. Karen Mays will send the committee a letter thanking them for their work and letting them know that we will address this at the March meeting. Judges Education Committee/Judges Education Website/Online Judges Workshop/Video – no report received Keeping In Touch Committee – report received from Edna Ogata. Membership Committee – Edna Ogata sent a list of the pending applications.  Mentor Guidelines – no report received.  Publicity – report received from Kalen Dumke. Regional Re-districting Committee – no report received. The Board requests that this committee prepare a report prior to the 2002 National.  Rescue Committee – report received from Maureen Bardwell. Prudence moved that we replace the $500.00 that was donated to the AKC rescue fund after September 11th, seconded by Kathleen Kapaun. Decisions regarding further donations to Rescue were tabled until the February Board meeting.  ROM – report received from Sandra Moore. A letter from Karen Ackerman was read to the Board. She is suggesting that if we want to include all the events that the current proposal outlines, the ROM program be renamed the Versatility ROM program.  The Board discussed the report and is tabling the issue to our March meeting so that the ROM Committee members can make a decision about this.  Standardized Trophies – Barbara O’Neill Specialty Guidelines – report received from Barbara O’Neil. At outdoor Specialties we will provide adequate shade for the Judge’s study group at ringside. A letter from Lois Cooper was addressed and the Board wished to thank her for her input. 2002 National Specialty – report received from Barbara O’Neill. As of 11/29/01 we have 728 room nights reserved for Atlanta . Dr Carmen Battaglia will do a seminar on breeding better dogs at the 2002 National on Wednesday evening. Charge will be $10.00. Standardized Trophies – report received from Barbara O’Neill. Barbara is resigning as the Challenge Trophy Chair. Someone needs to be in charge of storing, packing and delivering the trophies to the National and then getting them engraved after the Specialty. Anyone interested in volunteering for this job should contact the President, Shen Smith. Statistical Committees- report received from Karen Ackerman for Open Field. Barb Ewing reported that statistics for LGRA/NOTRA were submitted to the Borzoi Connection in April, July and October. Agility, Conformation, Junior Showmanship, Lure Coursing, or Obedience - No reports received. Borzoi Throw – report received from Sharon Robinson. Visualization of the Standard – no report received. Ways and Means – report received from Barbara Yoon. Kathryn Wright moved that all subcommittees should forward their reports to the committee chairman to be compiled into a single report for the Board meetings. The motion was seconded by Steve Gross. MOTION PASSED.  Kathryn Wright moved to accept the Committee Reports, seconded by Prudence Hlatky. MOTION PASSED.

The Board broke for dinner at 6:15 PM . The meeting reconvened at 9:15 PM .

Centennial Show – The Board reviewed the two proposals for show sites that Barbara had received to date. One, a proposal for Cleveland , Ohio was not viable due to the expense. The second proposal is for Dallas , Texas . A letter was read from Pat Ellis regarding the Centennial Judge selection criteria. She indicated that her name be removed from the list as she has a commitment to judge Borzoi in 2004. There was a discussion regarding whether someone who had judged Sweepstakes at the National within the last 10 years would be eligible to judge the Specialty as a licensed judge. Karen Staudt-Cartabona clarified that it was her motion at the August Board meeting that proposed the 10 year restriction and that it was not meant to prevent people that had judged the Futurity or Sweepstakes from being ineligible to judge the Specialty.  The Board reviewed the nominations for Sweeps and Specialty Judges and removed the ineligible names. Guidelines and timeframes for contacting the candidates were established.
Unfinished Business – Should BCOA be responsible for acknowledging who the top breeders/producers of Borzoi are, rather than relying on the Borzoi Quarterly or Pedigree for maintaining these statistics? Prudence will check to see how other parent clubs handle this and bring a recommendation back to the Board for the March meeting.
New Business – There was discussion regarding the different performance events offered at the National and how to decide when/if new events will be added. New events will be addressed as they are proposed to see if it is feasible to add them. Kathleen Kapaun is able to assemble a Borzoi education/study group in her region. Karen Staudt-Cartabona moved that Kathleen be provided the material to use for this study group, seconded by Christine Bradley. MOTON PASSED. There was extensive discussion regarding the Specialty Guidelines and the concerns of some members about the cost/length/size of the National. The Candidate Profile form needs to be reviewed and updated. It was noted that it does not currently include a question about whether or not the candidate has ever been reprimanded or suspended by any Kennel club or by the AKC, and if yes, why and when? Kathleen Kapaun moved that the Candidate Profile form be reviewed and updated, seconded by Christine Bradley. MOTION PASSED. There was a suggestion for a change to the ring procedure for the Best of Breed class at the National. Specials could enter the ring one at a time for the Judge to check them in and then come back later in scheduled groups so that the dogs and handlers can relax in-between the groups. This may be considered for the future. There was discussion about the need to hold the February conference call since there will be a Board meeting at the National in March. It was determined that we need to have the conference call sometime between now and the March meeting as there is still a lot of information that needs to be covered prior to the National.
Steve Gross moved that the meeting be adjourned, seconded by Lydia Pruett. MOTION PASSED. Meeting adjourned at 11:15 PM .

Future Agenda Items –

Unfinished Business:

  • ROM proposal. 
  • Donations to Borzoi Rescue.
  •  Incorporation - BC, Health and Rescue.
  •  Breed points vs. All Breed points when determining # 1 Borzoi.
  •  Re-districting of regions.

 New Business:

  • Pursue/discuss getting a “performance bond” to cover us if a hotel cancels a contract with BCOA due to a change of management, etc.