Borzoi Club of America Board Meeting Minutes

Borzoi Club of America
Board Meeting Minutes - May 15, 2001

Shen Smith called the meeting to order at 1 pm, May 15, 2001. Present were Chris Bradley, Barbara O'Neill, Maureen Bardwell, Karen Staudt-Cartabona, Prudence Hlatky, Kathleen Kapaun, Karen Mays, KC Artley & Kathryn Wright. (Absent, Steve Gross and Chris Swilley). KC Artley was asked to take minutes in place of Chris Swilley who was attending the LGRA racing.

2003 National Specialty. Todd Brandtman gave a report on a proposed show committee and a hotel for the National Specialty in 2003 in Reno NV. KC Artley made a motion to approve this location in Region 4, seconded by Kathleen Kapaun. Motion approved.

Meeting Minutes. The minutes from the February board meeting have been published. Karen Mays made a motion to approve those minutes, seconded by Chris Bradley. Motion approved.

Corresponding Secretary Report. A request from a magazine publisher was read, asking us to supply BCOA member names and addresses. Barbara O'Neill made a motion that this information would not be given out, and these companies could instead, advertise in the Borzoi Connection. Karen Staudt-Cartabona seconded this motion. Motion approved. At the last meeting, Karen Mays had asked for recommendations in order to respond to the AKC letter asking for our suggestions for Borzoi judges for the AKC show in December 2002. Several board members gave Karen Mays names of judges licensed for Borzoi & for the Hound group. Kathleen Kapaun submitted the name of a judge that had been submitted to her by a member of Region V. Barbara O'Neill motioned, seconded by Kathleen Kapaun, to approve the corresponding secretary's report.

Kathryn Wright read a letter from the Russian Borzoi club thanking us for sending them the medallion to be presented to the Best of Breed winner at their specialty show.

Treasurer's Report. KC Artley reported a balance in general funds of $32,065, plus $ 2796 in the Health Fund and $1767 in the Rescue Fund, as of April 26. KC Artley reported that the 2000 Yearbook project (chairperson Barbara O'Neill), has already made a profit of $ 3111. The remaining books & CDs of the 2000 Yearbook have been sent to Barbara Yoon, Ways & Means chairperson. BCOA will get additional profit from the sales of the 2000 Yearbook. Income to BCOA from late payment of dues since 1 January was $ 2323. Kathleen Kapaun motioned, seconded by Barbara O'Neill to approve the treasurer’s report.

Dues. KC requested that the board approve the following members who paid dues late but prior to March 1, 2001: Sue Armstrong, Jessica Baker, Marcia Barss, Michael & Mary Jane DeWitt, Robert DiSanto, Mary Fogerty, Greg Gomori & Carol Moore, Harriet Grube, Virginia Gundmundson, Susan Jasperson, Jane Klorer, Bonnie Lapham, Marian McNeil, Harold & Sheri Morant, Shirrell Peak, Lee Pryor, Lisa Simpson, Barbara Skinner, Howard & Karen Spey. Kathleen Kapaun seconded the motion. Motion approved. KC Artley passed out samples of revised dues notices for 2002. A discussion followed about what should be included on the dues notices. Karen Mays made a motion to approve the following members who paid dues late but prior to March 1, seconded by Prudence Hlatky. Motion approved.

AKC Delegate Report. Karen Staudt-Cartabona reported that the AKC Parent Club committee wants the AKC to award a 3 point major to the dog and to the bitch, who are awarded "reserve winners" at any breed's National Specialty where there is a 5 point major in that sex. KC Artley made a motion that BCOA support this proposal, seconded by Kathryn Wright. 7 "yes", 1 "no" and 1 "abstain. Motion approved.

The remaining reports were read. Kathleen Kapaun motioned, seconded by Chris Bradley to approve all the committee reports. Motion approved.

Nominating Committee. Kathryn Wright is the chairperson of the 2002 nominating committee that will nominate all officers and the governors for regions 1, 3, and 5. Shen Smith asked for recommendations for additional members on the 2002 nominating committee. Prudence Hlatky motioned, seconded by Kathleen Kapaun to add Laurie Kasowski. Motion approved. KC Artley motioned, seconded by Barbara O'Neill to add Ginger Jones. Motion approved. KC Artley motioned, seconded by Barbara O'Neill to add Todd Brandtman as an alternate member. Motion approved. Barbara O'Neill motioned, seconded by Karen Mays to add Ariel Duncan as an alternate member. Motion approved. Karen Mays will contact these people to ask if they will serve.

The Visualization of the Borzoi Standard which is now available on CD. Kathleen Kapaun motioned, seconded by Barbara O'Neill, that we should sell this CD for $20 US funds, plus shipping. Motion approved. Karen Staudt-Cartabona motioned, seconded by Prudence Hlatky that BCOA sell a "Breeders Pack" of 10 or more CDs to the same address for $10 each plus shipping. Motion approved. Kathryn Wright motioned, seconded by Kathleen Kapaun, that BCOA provide a free CD to each member of the V-S committee. Motion approved. There was a discussion about providing free V-S to judges study groups. It was agreed that this was too expensive to do at this time. The BCOA Video Web committee is working on converting all the approved BCOA judges study material onto a CD. The Judges Education Slide show is being converted to video. Once this work is completed, then the board should look into how to distribute this material. It was also agreed not to put the Visualization of the Borzoi Standard on the BCOA web site.

BCOA Medals. Barbara O'Neill motioned, seconded by Chris Bradley that BCOA send the medals to members whose dogs earn titles in agility and racing. There was a discussion about standardizing the cards that are sent with the medals. It was agreed that a single card would not work, since the card needs to list the title as well as the dog's name. Barbara O'Neill and KC Artley are working on this. There was a discussion about several members proposals to change how BCOA members dogs are ranked in obedience. Chris Bradley was asked to contact these people and get their recommendations in more detail for the next board meeting.

FCI Standard. Karen Staudt-Cartabona reported on the revised FCI standard for Borzoi. After the Borzoi International conference in Sweden in July, Karen Staudt-Cartabona hopes that further revisions will be recommended, that will be accepted by the FCI to make the breed standard historically correct.

2002 National Specialty. Barbara O'Neill reported on getting a hotel in Atlanta for the 2002 National Specialty. Shen Smith recently stayed at the Northeast Hilton and agreed it would be a good location. Barbara O'Neill is working on getting a contract with that hotel for March 23-30, 2002, with a room price of $50 a night. The only drawback is that the ballroom is only 7000 square feet. The Atlanta show committee is working on getting a site for agility, coursing and racing, which would be held on Saturday & Sunday. Monday obedience & futurity would be held indoors at the hotel. Tuesday would be puppy sweepstakes & veteran sweepstakes. Wednesday would be regular dog classes. Thursday would be regular bitch classes. Friday would be non-regular classes and the membership meeting. Saturday would be Best of Breed.

2004 National Specialty. Barbara O'Neill reported on the Centennial Show for 2004. A site has not been selected this far in advance. It was agreed that the membership should be asked how to select a judge for this show.

Mentor Program. The mentor application for Jon & Jennifer Steele was presented. KC Artley made a motion to approve their application, seconded by Barbara O'Neill. Motion approved. Barbara O'Neill motioned, seconded by Kathleen Kapaun that the mentor application from Prudence Hlatky be approved. Motion approved.

Kathleen Kapaun motioned, seconded by Barbara O'Neill to adjourn the meeting until 10 am Wednesday. Meeting adjourned at 5 pm.

Submitted by K.C. Artley, Acting Recording Secretary

Borzoi Club of America
Board Meeting Minutes - May 16, 2001

The meeting was continued, and called to order by President Shen Smith at 10:15 AM EST. Present were Maureen Bardwell, Kathleen Kapaun, Christine Bradley, Barbara O'Neill, Prudence Hlatky, Kathryn Wright, Chris Swilley, K.C. Artley and Karen Mays.

TSE Requests:

Request for Trophy Supported Entry, no Sweepstakes, in conjunction with the Baton Rouge Kennel Club, in Baton rouge, Louisiana, on May 26, 2002. Conformation Judge, June Penta Approved

Request for Trophy Supported Entry and Sweepstakes, in conjunction with the Northern Indiana Kennel Club, Inc. in Ft. Wayne, Indiana on November 4, 2001. Conformation Judge, Mrs. James Edward Clark, Sweeps Judge to be determined. Approved.

New Members Applications:

See attached List for names and addresses of 1^st Reading Applications.

2^nd readings were read for the following people: Yoriko Dixon, Cynthia Ernst, Laura Hyatt, Marilyn Kivela, Michael Kurt & David White, Leslie Henderson, Sally Stepens, Sandra Wenden & Gary Honeck, and Shirey Zindler.

New Business

Barbara O'Neill suggested that the Health Committee set up an Emergency Kit to be available at all future National Specialties. This might also be a valid fund-raiser for the Health Committee. Barbara Yoon will be in charge of Ways and Means for this area also. Ginger Jones, who is the Chairman of the Health Committee, needs to be notified of Board meetings. The AKC Canine Health Foundation will be conducting a Conference and has requested that clubs send a delegate. It will be held in Florida. Patti Widdick Neale was mentioned as a possible attendee. Local clubs will be contacted about this.

Christine Bradley brought forward a suggestion that the guidelines for Triathalon Judging and for awarding of the Annual Versatility award be re-visited. She volunteered to work with the Committee Chairman on these matters. Discussion followed. Shen Smith suggested that Christine Bradley be appointed to compile information, review and make recommendations on the Versatility Award guidelines and to work with exsisting Committee Chair. Seconded by Barbara O'Neill. Motion carried.

Kathryn Wright discussed briefly the possibility of addressing the way the Annual Top Winning Borzoi was determined. It was felt by some people that the current system was subject to distortion by wins at the National Specialty. Discussion followed. This item was tabled for further input.

Dick Blodgetts letter will be referred to the General Membership.

It was suggested that it would be wise to have a member of the Board on Committees. Discussion followed. The following appointments were suggested for "ex-officio" members of the following committees:

Health - K.C. Artley

Rescue - Maureen Bardwell, with Prudence Hlatky as alternate

JEC - Barbara O'Neill with Christine Bradley as alternate

So moved by K.C., seconded by Prudence. Motion carried.

The list of 2^nd Membership Readings was reviewed. These were for: Yoriko I. Dixon, Cynthia R. Ernst, Laura Hyatt, Marilyn Kivela, Michael Kurt & David White, Leslie Henderson, Sally Stephens, Sandra J. Wenden and Gary Honeck, and Shirley Zindler. Discussion followed. K.C. Artley moved that the applications be approved pending 25 days after publication. Seconded by Prudence Hlatky. Motion carried.

Rescue Committee Report was given by Maureen Bardwell. She outlined the Mentor/In-Home Visit network that was being developed. Discussion followed. It was felt that a disclaimer should be included in such a list and should probably not be posted on the BCOA website due to liability issues, but may be linked to the BCOA website. Maureen also discussed establishing a link from the Rescue Website to the BCOA Website. Maureen discussed how to disburse available funds to the various Rescue Organizations that might need them, and suggested that a grant process could be established for this purpose. She will prepare some suggestions for guidelines for a Grant Process for Regional Borzoi Rescue groups and other Borzoi Rescue organizations to apply for help from BCOA Rescue.

It was noted that links to the BCOA Website and from the BCOA Website should also be established for other Committees, the Health Committee was mentioned. Jennifer, K.C. and Maureen will work on this.

The Tax Exempt Status of the BCOA was discussed. Prudence moved to add Michelle Lucky-Rowton to the Incorporation Committee as chairman for her expertise in this area. Seconded by K.C.. Motion carried.

TSE for Fort Wayne, Indiana was reviewed. K.C. moved to approve, seconded by Kathryn Wright. Motion carried

Karen Mays noted that she has given blanket approval to standard recurring Specialties. Regional Specialties need to be approved by the Board.

Register of Merit report was discussed. Sandra Moore and Ariel Duncan were on this Committee. Discussion followed. It was stated that Ariel Duncan felt that the point system for conformation needed to be reviewed before re-submission to the Board. K.C. Artley moved that Barbara Ewing be appointed to the ROM Committee. Seconded by Kathryn Wright. Motion carried.

Redistricting the current BCOA Regions was discussed. It was suggested that Prudence Hlatky and Maureen Bardwell also be appointed to the Redistricting Committee as Ad Hoc members. So moved by K.C. Artley, seconded by Christine Bradley. Motion carried.

There being no further business, K.C. Artley moved to adjourn the meeting. Seconded by Prudence Hlatky. Motion carried. Meeting was adjourned at 12:00 PM.

Respectfully submitted,

Chris Swilley

BCOA Recording Secretary

New Membership Applications for approval - 1^st Reading

(Board meeting May 2001)

Memberships

New applications completed, for First Reading:

Jane Andry

3137 Harts Gravel Road

Birdseye, IN 47513