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Board Meeting February 24, 2000 The President, Barbara O’Neill, called the meeting to order at 8:30 P.M. Eastern Standard time. All Board members were present. Mrs. O’Neill welcomed all the new Board members and impressed upon the Board the importance of our positions. The minutes off the December Board Meeting had several corrections. One carton of the pillows will be shipped to Portland for the Specialty and two cartons will be shipped to Barbara Yoon. Blue Book Committee has been dropped. Laurie Kasowski moved to accept the minutes as corrected and Steve Gross seconded. Motion carried. Recording Secretary ReportTwo requests for TSE have been received, however neither had the paper work filled out. One is for August 12, 2000 at Cudahy Kennel Club and the other is September 17 at Manitowach Wisconsin. Forms need to be filled out and submitted when applying for a TSE. NOTE: FORMS ARE AVAILABLE ON BCOA’S WEBSITE. Steve Gross made a motion to approve both TSE; K.C. Artley seconded. Motion carried. The following members dues were received late: Edith and Ludovic Maras Wayne Garcia moved to reinstate these members; Kathleen Kapaun seconded. Motion carried. Steve Gross moved to accept the Recording Secretary’s Report; K.C. Artley seconded. Motion passed. Corresponding SecretaryA complete report was sent to all Board members outlining the correspondence sent and received. AKC needs a complete membership list. Shen will make a disc and mail to AKC. A membership question arose and Shen will check her records. Kathy Wright moved to accept the Corresponding Secretary’s Report; K.C. Artley seconded. Motion passed. TreasurerShen stated that at this time there was not much to report. A BCOA checking account, in the amount of $22,000, had been opened. Marilyn Polsfuss has retained some funds to cover the taxes owed. She still needs the old records from Marilyn, as all she received was a disc for 2000. Checks have been ordered and deposits made. Barbara O’Neill pointed out that the check that Shen had sent to her should be marked for Specialty Fund; not Yearbook. Kathleen Kapaun moved to accept the Treasurer’s report; Wayne Garcia seconded. Motion carried. Report of the AKC DelegateA complete delegate’s report was submitted and will be published with these minutes. Karen asked that we instruct her to vote for the AKC slate for Board of Directors. (AKC) Discussion followed on the Progeny reports being discontinued while the format is being changed. Barbara noted that AKC will conduct free DNA testing at Portland, limit 150 dogs. Karen Mays made a motion instructing Karen to vote for the proposed AKC slate for Board of Directors; K.C. Artley seconded. Motion Carried. Gwen Post moved to accept the Delegate’s Report; Kathy Wright seconded. Motion passed. Regional Governors ReportThe reports received will be printed in the Aristocrat as updated. These were the additions: Region I – Wayne reported that a regional meeting was held by the New England Club on Feb. 20, 2000. He has sent out K.C.’s survey for National. Region III – Rocky Mountain Borzoi Club Specialty will be on Monday, Labor Day, Sept. 4, 2000. Region IV – BCOC may be changing site and date of show, as the present site will be used for the Rose Parade. May move to Long Beach Arena, but may go with San Gabriel KC in November or be a part of the Hound Show in January. This will be presented to the BCOC membership at their March 25, 2000 meeting. Alice Reese moved to accept Regional Governor reports; Karen Mays seconded. Motion passed. Committee Reports Futurity-Scheduled for May 21, 2000. Rhanda Glenn has purchased the trophies. Futurity-2000 Futurity closed on November 20, 1998. 34 new bitches nominated, 26 litters, $2,456.00. 2001 Futurity 12 bitches nominated, 3 litters. Heath-Alice Reese reported that Health had a $250 check returned NSF. She will also stay on the Health Committee but in the capacity of being in charge of seminars. A lengthy discussion followed concerning BCOA’s donation to the Canine Health Foundation not being listed. At this time it is being held. Canine Health Foundation can hold donations in escrow where they will collect interest until the donor designates it to be used. Karen Mays stated that for a $10,000 donation the club would be listed in perpetuity as a founding member of the Canine Health Foundation. At present the Health Committee has about $4,833 that will be used for speakers, airfare, and other expenses. Karen Mays pointed out that Pam Mayberry’s report gave all the particulars and suggested the direction we need to go. Discussion continued concerning direction of committee and donation from BCGNY. Karen Staudt-Cartabona made a motion that the Board contact BCGNY and ask if they want the donation put in escrow for Canine Health Foundation; Karen Mays seconded. Motion passed. Question arose if we had send donation to Morris Animal Foundation. Alice Reese stated that we had not as Morris currently does not have a heart study that is applicable to Borzoi. Karen Mays stated that since Debbie Lynch (sp ?) from the Canine Health Foundation would be in Portland, it would be a good idea to have her speak at the Specialty. Speaker for Health Committee will be on Thursday May 25 at 7:30 P.M. Health Registry-Mrs. O’Neill thanked Lou Avant for the background work in setting up the Health Registry on BCOA’s website. She also thanked Jennifer Beech-Buda for her design work and Shen Smith for her technical work. Letters of appreciation will be sent. Historian-Laurie said she does not have the National Specialty photos from 1999 and needs the list of Top Ten dogs for 1999. Inventory-Gwen stated that all medals for TSE have been sent out. Keeping in Touch-Edna Ogata stated that the list of those receiving cards has been updated and that the response has been heart warming. Lure Coursing-K.C. stated dues are due by April 1st. Alice moved that we pay ASFA $50 dues; Wayne Garcia seconded. Motion passed. Publicity-Kathleen Kapaun has contacted “Dogs in Review” and “Sighthound Review” about having a representative at the 2000 National. Specialty Guidelines-Barbara has sent the first portion of the guidelines to Bill Hemby and Bob Torquato for 2002. She has had a request from Region 2 for 2003. Standardized Trophies- all are up to date. Revised Logo will be on 2000 plaques. Throw Pillow-Throw pillow will be available for sale at 2000 National. New Project will be a coverlet. Please submit designs to: Sharon Robinson, Rt. 1 Box 320-A, Kasota MN 56050. Winning designer will receive a free coverlet. The coverlet will be offered at the 2001 Specialty. Statistics-Obedience-Edna Ogata. Open Field-Karen Ackerman. Agility-Gale Snoddy. Lure Coursing-K.C. Artley. All reports are up to date, but are waiting for final official results to complete stats for 1999. 2000 Specialty-Iams is a major sponsor. 2001 Specialty-Andy Knapp reported that all AKC applications have been made. BCOA has been offered a mold for casting rings and this will be looked into. 2000 Yearbook-Barbara reported approximately 254 pictures with a high number of foreign ads. Approximately 54 color ads. Cover will be Evergreen with gold foil. Price will depend on printing costs. Ways and Means-Barbara Yoon sent a full listing of all items currently being offered for sale. She also had updated her list of the items in the BCOA archives. She is working on a claim for the broken chocolate Borzoi. Aristocrat-Shen reported that at the end of Dec./Jan. that the BC had a cushion of $4,000. Member club rates have been reduced to $25 a page and this made it possible to rebate back to BCOA one issue worth a savings of $1,250 It was reported that Barbara Lord had accepted the position of Editor of the Foreign Desk. She will put together lists of the foreign Borzoi specialties and submit to the Board for medals.Kathleen Kapaun made a motion to accept all committee reports; Karen Mays seconded. Motion Passed. Second ReadingsNote Membership Committee is headed by Marilyn Polsfuss. Second Readings for: Karen Craft Denning (Jrs. Naomi, Chloe, and Lacey.) Monica Berry. Dedra and Gregory Jones. Karen Staudi-Cartabona moved to accept; Steve Gross seconded. If no letters of protest are received within 45 days of these minutes publication; these applicants will be accepted to membership. Unfinished BusinessSpecialty Standing Rules will be tabled until next meeting. Letter from AKCA letter was received last April asking for revisions for the new edition of The Complete Dog Book. Mrs. O’Neill sent to AKC, Aug. 30, 1999, the names and addresses of the JEC Committee, Lorraine Groshans, Marilyn Polsfuss, and Patti Neale. Karen Staudt-Cartabona will put together a list of errors to send to the committee and she will check with this committee. Video taping slide presentationBCOA wants a professional video of slide presentation that is currently used with Judges Education. This would be available for sale to membership and could be used at all BCOA approved presentations. A copy would be put in the archives. Board wants to see and approve content before spending the money. Question arose as to copyright and need for release forms for material used. New BusinessArchivesSuggestion was received from Bonnie Dalzell to put Club Archives on CD Rom. Questions were raised on actual life of CD Rom and cost. Several sources do not recommend putting historical records on CD ROMs as they do not have a germinate shelf life. The Board needs to know what the cost is before it can consider. Lengthy discussion on aspects of this suggestion followed. Board will think this matter over and discuss at next meeting. Karen Mays will send a letter to Bonnie thanking her and asking for her to make a proposal to Board. Release FormBCOA need a release form for all items used. Shen made a motion that the Board adapts the release form used by Barbara Yoon. This would cover all materials used by BCOA and would be expanded to cover photos, graphic work, artwork, etc. Karen Staudt-Cartabona seconded. Motion carried. Committee Appointments Agility: -Gale Snoddy, Annual Awards: - Kimberley Horn, Annual Versatility Award; -Karen Ackerman, Archives: - Barbara Yoon, Aristocrat: -Marueen Bardwell, Club Education: - Jennifer Beach-Buda, Color: - Patti Neale, Conformation: - Christopher Neale, Futurity Events: - Kathleen Kapaun, Futurity: -Barbara O’Neill, Gazette Columnist: - Jennifer Beach-Buda, Health: - Pamela Mayberry, DVM, Historian: - Laurie Kasowski, Inventory: - Gwen Post, Judges Education: - Patti Neale, Lorraine Groshans, and Marilyn Polsfuss, Junior Showmanship:- Barbara Lord, “Keeping in Touch”:- Edna Ogata and Phyllis Brettell, Lure Coursing:- K.C. Artley, Obedience:- Edna Ogata, Open Field:- Karen Ackerman, Publicity:- Kalen Dumke, ROM:- Marilyn Polsfuss and Ariel Duncan, Specialty Guidelines:- Barbara O’Neill, Standardized Trophies:- Barbara O’Neill, Throw Pillow:- Sharon Robinson, Ways and Means:- Barbara Yoon, 2000 National Specialty:- Barbara O’Neill, Chairman, 2001 National Specialty:- Andrew Knapp, Chairman, 2000 Yearbook:- Barbara O’Neill, Editor. Rescue: -lengthy discussion on BCOA rescue chairman being a liaison between BCOA, regional clubs, and NBR. Many regional clubs are showing interest in setting up regional rescue. Many questions were raised. Position is currently still open. If you are interested or would like to suggest someone, please contact the Board. Nominating CommitteeKathleen Kapaun, Chairman, Chris Swilley, and Kimberly Horn. Alternates – Marilyn Polsfuss and Barbara Yoon. Laurie Kasowski made a motion to accept those nominated for committee chairmen and nominating committee; K.C. Artley seconded. Motion carried. Letter was received from Garnett Thompson asking to hold a seminar at 2000 National. Reply was sent that the schedule was full and we were sorry that we had not notified her sooner. New membership pins have been ordered. New Logo will be on pins. Pins are ½” with military clasp. Specialty input – Board had received a lot of input, some useful, some not. Most want to see length reduced. K.C. had asked for suggestions from her region. Majority want length cut to four or five days. She also asked what to cut. The majority, about 70%, wanted to keep basics, Conformation Judging, Obedience, Lure Coursing Trial, Triathlon, and Puppy Sweepstakes. About 50% want to keep Futurity, Veteran Sweepstakes, and J.C. Test. Events that few wanted to keep, straight-line racing, Agility, and CGC test. This will be addressed at the Annual Meeting and will have input, from those present, in the form of a survey. Possibly will also have a mock entry to have a feel for the entry numbers. People are not willing to have two events going on at the same time. Cuts cannot be based only on profit motive. 2002 will be limited to three days of Conformation judging. Futurity is always one of the first events and people know that when the sign up. Discussion also touched on having semi-permanent National Show Committee. This would keep us from having to start at square one for each Specialty. Annual Meeting will be Friday, May 26, at noon. Question was asked who had attended AKC Health Conference in October. Pam Mayberry attended and did a report/article for BC. Due to page limitation it will be in next issue. Alice Reese made a motion to adjourn; Kathleen Kapaau seconded. Meeting adjourned at 11:50 P.M. Eastern Standard Time. Respectfully Submitted F. Gwen Post
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