BCOA Board Meeting Minutes

February 21, 2002

Conference Call

Trophy Supported Entries: A request for a TSE with the Lake Minnetonka KC on June 9, 2002 with Marilyn Polsfuss as Chair, Shen Smith as judge and Patricia Linehan judging Sweeps was approved by email ballot. A request for a TSE with the Upper Potomac Valley KC in Cumberland , Maryland on October 19, 2002 with Donna Maharan as Chair, Barbara O’Neill as judge and Janis McFerrin judging Sweeps and for October 20, 2002 with Pat Murphy as judge and Melanie Richards judging Sweeps was approved by email vote. A request for a TSE with the Galveston KC on July 20, 2002 with Lynn Wall as Chair, Jose Luis Pyros as judge and Amy Sorbie judging Sweeps was approved by email vote but has not been submitted to AKC yet due to problems with their fax.

Correspondence: Lydia reviewed a list of the correspondence that she has done since the December meeting which includes the mailing of a ballot for the Region 5 Governor position to the membership, sending the changes to the BCOA Constitution and Bylaws that had been voted on by the membership to AKC for their approval, mailing to the membership of the December Board meeting minutes and breakdown ballot for the Centennial Specialty and the mailing to the membership of the final ballot for the Centennial Specialty judges.

2^nd Readings:  Pamela Cross, Nancy Duffy-Snook and George Snook, Ralph Jamison, Nancy Nichols and Carl Reinhart, Tonja Osborn, Kennth H.Terry, Gayle Thear, Megan Weller, Randi Boysen-Carl.  An application and check for membership was received from Lesley Clifford who was already a junior member in her parent’s household. As she was already a member, she should be moved to individual member status without needing to have her name published for reading. As no correspondence was received on any of these applicants Prudence Hlatky moved that these applications be accepted into membership, seconded by Christine Bradley. MOTION PASSED.

Reinstatement of Memberships:

Late dues payments were received from Rex Allen, David Beach, Jane Berardi-Malloy, Martin & Julie Bergen, Ronny Blackstock, Jean & Lisa Brauner, Ray and Jana Brinlee, Janet Browne, Kay Collins, Robyn Davidson,  Harriett Grube, Cherie Hunchak, Katie Kaltenborn, Dawn Kelly, Christine Kelsey, Lee Kemp, Cindy Klein, Michael Koss,   Marcia Majors & Joel Kmetz, Bonnie Lapham, Dora McDonald,  Harold & Lisa Miller, Edward & Cathy Nasierowski, Dell & Katherine Radclifff, Jane Kim Reed, Shirley & Spencer Rogers, Mary Anne Rosenlund, David Russell, Norma Fitzgerald Scarlett, Alana Sisk, David & Joyce Skeldon, Barbara Skinner, Shawn & Tammy Smith, Julie Wassenaar, Molly Webster, Diane & William Wevley, Kris Woddail. Prudence Hlatky moved that these memberships be reinstated, seconded by Valori Trantanella. MOTION PASSED.

Shen encouraged the Regional Governors to contact any members in their regions that have not yet paid their dues. Karen Mays moved that the Recording Secretary’s report be accepted, seconded by Kathleen Kapaun. MOTION PASSED. 

We are over the 1000 room night mark at the Hilton in Atlanta . Entries are coming in and we are already a little above the entry for New York . The hotel called Barbara and asked that someone bring some Borzoi to the hotel to meet the housekeeping staff as some were apprehensive about large dogs. Barbara asked Susan Pennington to bring some dogs to the meeting. Iams contributes $1000.00 towards our Specialty and is the major sponsor and advertiser for our Specialty. They are putting on a seminar on Nutrition for Canine Reproduction and want us to guarantee that we will have a specific number of people attending. Discussion about when this would be scheduled to get the best attendance. Last year Iams put on the cocktail party to encourage people to attend but they are saying they can not afford to do that this year. If we have to pay for refreshments that will probably use up the money that they contributed. Barbara will tell the Iams representative that we are doing our best to arrange scheduling of seminar to retain as many people as possible but we can not guarantee attendance. Barbara asked for Board approval for the names being submitting as judges for 2003 agility, obedience and lure coursing events. Christine Bradley moved to approve the names, seconded by Valori Trantanella. MOTION PASSED. A Junior Showmanship judge has not been selected yet. Barbara suggested that we honor one of our licensed breeder judges that are approved for Junior Showmanship. Pat Ellis has volunteered to Ring Steward at this Specialty and she is able to judge Junior Showmanship. Barbara O’Neill moved that we ask Pat Ellis if she would be interested in accepting this assignment, seconded by Maureen Bardwell. MOTION PASSED.

ROM Proposal - The Board continued their review of the complex program proposed by the ROM Committee. Traditionally, a Registry of Merit is to recognize the sires and dams who produce a large number of conformation champions.  Several board members felt that the ROM committee's proposal is
really a versatility program, with the emphasis on racing titles and coursing titles.  The list of concerns that the board members have with this ROM proposal will be sent to the ROM Committee.  The Board will invite the members of the ROM committee to discuss these issues at the March 24 board meeting.  Christine Bradley was added as a member of the ROM committee. Rescue – Maureen Bardwell summarized the status of the different fundraising events. The note cards and Christmas cards were completed and leashes and collars will be available for sale at National. NBRF requested that BCOA donate $500.00. Barbara O’Neill moved that we donate $500.00 from BCOA rescue funds to NBRF, seconded by Karen Staudt-Cartabona. MOTION PASSED with one abstention. Maureen said that we will most likely reach our goal of having $5000.00 in escrow to be put in a CD in order to be able to fund any major rescue need that may arise. Fundraising Proposal – We reviewed the proposal submitted by Ginger Jones to sell binders that contain Kennel Records that will have artwork done by Karen Miller on the pages and cover. It was decided to ask Ginger to bring a sample binder to the National. The Borzoi Kennel Records binder will be displayed at the BCOA Health table where people can order a copy of it.  The profits from the sales of the Borzoi Kennel Records binder will be given to the BCOA Health fund. There was also discussion about the proposal that had been made to have Audrey Mulligan create an original bronze sculpture that would be donated to the AKC Dog Museum in honor of our Centennial Specialty. Karen Staudt-Cartabona would create original artwork on the same theme as the sculpture which would also be donated to the museum. Signed prints of the artists work and the mold for the bronze would be auctioned as a joint fundraiser for Borzoi Health and Rescue. This will be continued to the March board meeting for further discussion. TSE guidelines and applications - Christine said that it would be better to leave the TSE application and guidelines on the BCOA website as they would be more accessible to everyone that way. She modified the application to indicate that it needed to be submitted to the Regional Governor and the Recording Secretary. The Regional Governor will let the Recording Secretary know when it is ok to submit to the Board. We do not want to have more than one Regional Specialty on the same day in the same region. If a region is so spread out that two specialties in the same region may not be in conflict with each other we may make an exception. Lydia will send Christine a list of the questions on the Application for Show/Trial form that are not included on the TSE application so that they can be added. Christine will submit her updates for the March Board meeting. We no longer need to have the clubs send us a marked catalog of their event. A half page notice will be included in the Aristocrat section of the Connection to remind member clubs that the TSE application and guidelines are available for downloading from the BCOA website. Historical books - Karen Mays will contact Laurie Kasowski to see if she needs help in making provisions to get the historical books to the National and ask her what she feels is a reasonable amount of books to be on display at each Specialty. Discussion about getting these photos scanned so that we do not somehow lose these permanent records. Shen mentioned that MBC is putting the last 25 years of their specialty photos and catalogs on CD to be sold as a fundraiser. It was suggested that if we could get a volunteer to scan in the photos, we could send that person one box of albums at a time and than return them to Laurie as they are done. Awards - Letter received from Sandra Moore indicating that she had not received the award for the GRC and SGRC title earned by one of her dogs. This matter will be looked into. Annual Awards – The plagues for the number 1 dogs in conformation, obedience and lure coursing will be given out at the March 30th awards banquet.  The annual awards committee chairperson reported that several members have ignored the requests for the information needed to order their plagues.  The Board reconfirmed the decision that if members do not submit photos and the required information by the deadline, they will not receive their plaques.

Committee Appointments – The Board reviewed the list of 2002 Committee appointments submitted by Shen Smith. A few additions and corrections were made to the list. K.C. Artley moved to approve the committee appointments, seconded by Barbara O’Neill. MOTION APPROVED. 

2002 Nominating Committee - Kathleen Kapaun agreed to be the Board member to chair this committee. It was determined that we need a member from the East and one from the Central part of the country. Kathleen will contact Jennifer Beach-Buda and Jennifer Zucker as the members and Tom Kasowski and Chris Moyer as alternates. A motion was made by K.C. Artley to approve the nominating committee pending their acceptance, seconded by Prudence Hlatky. MOTION PASSED.

Specialty Videos - Lynda Gillaspey will donate two copies of the 2001 Specialty videos to BCOA. BCOA had given Lynda $168 towards expenses, so we will auction one set to offset this expense. Both sets should be mailed to Barbara Yoon. BCOA will not sponsor an official videographer for the National. If someone is interested in doing this under private treaty, that is up to that person.

Confidentiality - At the first Board meeting every year the President reminds the Board that Board members need to be able to speak freely and except for information that needs to be taken back to the regions, discussions should not be repeated verbatim.

The March Board meeting will be on Sunday, March 24 at 4:00 . All Board members indicated that they will be present for this meeting.

Future Agenda Items –

Unfinished Business:

• ROM proposal. 
• Incorporation - BC, Health and Rescue.
• Breed points vs. All Breed points when determining # 1 Borzoi.
• Re-districting of regions.
• Yearly awards
• Constitution and By-laws changes
• BCOA database
• Revised Annual Versatility Award guidelines
• Original artwork for Centennial fundraiser

 New Business:

• Pursue/discuss getting a “performance bond” to cover us if a hotel cancels a contract with BCOA due to a change of management, etc.
• Voting criteria for future ballots
• Challenge trophies